12/06/2026
Is your business keeping the right VAT records? Here is the complete checklist.
What you must keep:
π All tax invoices issued to customers
π All tax invoices received from suppliers
π Credit notes and debit notes
π Filed VAT returns and supporting workings
π’ Import and export documentation
π Contracts supporting VAT treatment decisions
How long:
β³ Minimum 5 years from end of the relevant tax period
β³ Real estate transactions: 15 years
The most common failure: input tax invoices.
To claim input VAT, you need the ORIGINAL tax invoice from your supplier β with all mandatory fields completed correctly. Missing invoices, wrong TRN numbers, and incomplete details = FTA disallows the claim = you owe VAT you thought you already recovered.
Digital records are accepted β but they must be organised, labelled, and accessible quickly.
At Velmont Crest, we set up your VAT record keeping system and keep it audit-ready year-round.