04/04/2019
Be nice and Give Feedback!
One of the biggest gaps I see in People Leaders is their ability to give feedback in a constructive and timely way.
Quite often, a manager will come to me and say “This person is a major problem and need to go, they are incompetent”. I will have two main questions: “How specifically are they incompetent / what is it that they are or are not doing?” and “What conversations have been had with them about these concerns?” Inevitably, the answer to the last question is “none”. Then, I ask “How long have they been here?” The answer is usually “5+ years”.
How do we get to a point where a person is deemed incompetent and they have worked here for over 5 years? Imagine being that employee, as far as they are concerned, they are doing a good job! Nobody turns up to work to do a bad job and if they haven’t heard any complaint, no news is good news, right?
Let me be clear – positive feedback is important as well. People want to hear that they are doing a good job and as a leader, you should be providing that regularly at the point that it happens – not at a bi-annual performance appraisal. The feedback is only helpful if it is specific. Often Managers will say “good job” and think they have provided feedback. Good job doing what? “Great work on the presentation today! You spoke clearly and the examples you gave got your point across really well. Thank you.” You could also ask them “Is there anything you would do differently to make it even better next time?” to encourage self-reflection and continuous improvement. At this point, if you had any suggestions for improvement, you could continue the dialogue and share those suggestions. This is a fantastic way to validate good performance and strive for even better results.
There are so many models around giving feedback, one that I have found easiest and has a great impact is the SBI Model.
Situation: Refer to a specific situation
Behaviour: Describe the observable behaviours
Impact: Describe the consequences of the behaviour on you and others
Then, going forward, how you would like it to look. Often, an effective strategy is to ask for their reflection on impact and what they could do differently going forward.
For example:
John, you were absent from work yesterday. Your start time is 6:00am and you did not notify anyone of your absence until 10:00am. As a result, priorities were not able to be adjusted because we didn’t know you wouldn’t be in and your area wasn’t covered. Going forward, if you are unable to attend work, I need you to call me within 1 hour of your starting time – so by 7:00am.
This is a basic example and often there are greater complexities, which I am more than happy to discuss with you. If you or your team are having difficulties providing feedback and are interested in more in depth training, let’s connect, I would love to help.
Please share your experiences around giving or receiving feedback! Comment below or send me a message!