Professional Bookkeeping Service

Professional Bookkeeping Service 'Keeping you on Track and out of Trouble'
We provide the following and more! BAS, Payroll, Debtors, Thank you.

Professional Bookkeeping Service (PBS) commenced in 1983 and is a team of bookkeepers providing record-keeping assistance to small to medium-sized businesses throughout Melbourne, Regional Victoria as well as other Australian States and other Countries. For further information please visit www.pbservice.com.au, or call our Notting Hill office on 03 95355700.

12/11/2025

Your P&L shows the past.

Your Balance Sheet shows your position.

But management reports help you shape the future.

Here’s why they matter 👇
✅ Spot trends before they become problems
✅ See which products or services drive real profit
✅ Make confident decisions backed by numbers

If you’re only getting reports once a year from your accountant — it’s too late. Move to monthly management reports and take control of your growth.

👉 Want reports that make business decisions simple? DM me and I’ll show you how.

05/11/2025

Every business has quiet months — but the smart ones turn them into opportunity.

Here’s how:
1️⃣ Forecast when your slow periods hit
2️⃣ Create special offers or promos to keep sales flowing
3️⃣ Use cashflow forecasting to plan ahead and stay stress-free

Quiet times don’t have to mean zero profit — they can be your biggest growth window.

👉 Want help mapping out your next cashflow strategy? DM me!

29/10/2025

💰 Every year, Aussie businesses hand money back to the ATO — simply by missing legitimate deductions.

Don’t let that be you.

Here are three commonly overlooked deductions:
💡 Home office costs (utilities, internet, supplies)
💡 Professional training and education fees
💡 Software subscriptions and digital tools

Your action plan:
✅ Review your expenses this week
✅ Keep detailed records for future claims

Even small deductions add up fast.
👉 Want to maximise your deductions before EOFY? DM me and I’ll walk you
through it.

23/10/2025

💸Payroll mistakes don’t just cause admin headaches — they quietly drain your cash flow.

Aussie SMEs lose thousands each year from simple payroll errors like:
❌ Miscalculating leave entitlements
❌ Incorrect overtime payments
❌ Superannuation slip-ups

Here’s how to fix it:
✅ Do a payroll audit this month
✅ Make sure your payroll software is updated with the latest compliance rules

Even one small error can cost you big.

👉 Want help tightening up your payroll process? DM me and I’ll show you how.

15/10/2025

⚠️ The silent tax trap most business owners miss…

Inaccurate GST reporting.

It might look minor — but even small mistakes can lead to hefty penalties, costing Aussie businesses thousands every year.

Here’s what you should do right now:
✅ Double-check the GST setup in your accounting software
✅ Review your recent BAS submissions for errors
✅ Get an expert review to validate (and fix) your numbers

Don’t let avoidable mistakes chew through your profits.

👉 Need help? DM me and I’ll walk you through what to check.

08/10/2025

💭 Ever looked at your P&L and thought:
“Great, we made a profit… but where’s the money?”

You’re not the only one.

Here’s the truth: Profit ≠ Cash.

Why? Because cash gets tied up in:
💸 Slow-paying clients
📦 Excess stock sitting on shelves
💳 Loan repayments
💥 Big one-off expenses

If you want more cash in hand, here’s what works:
👉 Run a cashflow forecast every fortnight
👉 Keep a “Cash Target” in the bank (we recommend 2 months of expenses)
👉 Track money in and out — not just what Xero says you “made”

Control the cash = control the business.

Keen to see how we set this up for clients?

DM me and I’ll show you the framework.

01/10/2025

💸 Cashflow tight? You’re not alone.

Here’s a simple fix: tighten up your invoicing game.
✅ Invoice the SAME DAY the work’s done
✅ Switch to 7-day payment terms (ditch the 30-day dinosaur)
✅ Automate polite reminders (Xero makes it easy)
✅ Reward fast payers with a tiny discount (2–3%)

Remember: you’re not a bank.
You’re a business.

We’ve helped plenty of businesses plug hidden cashflow leaks and get paid faster — without the awkward chasing.

👉 Want to see how? DM me and I’ll share the framework.

24/09/2025

💸 There’s money on the table — and most businesses don’t even see it.

Here’s the trap:
Every month, subscriptions and software tools silently chip away at your cash flow.

Think about it 👇
❌ Paying for tools the team doesn’t actually use
❌ Two bits of software doing the same thing
❌ Premium features you’re not touching
❌ Auto-renewals you forgot about

It all adds up. Fast.

That’s why we do a 15-minute “Tech Stack Audit” every quarter.
The result? Clients regularly save hundreds (sometimes thousands) a month — money that goes straight back into growth, not waste.

👉 Pro tip: Set a calendar reminder every 3 months to check what’s active, what’s doubled-up, and what you can ditch.

Want to see the exact process we use? DM me and I’ll walk you through it.

12/09/2025

Ever Had a Big Sales Month… But Your Bank Account Didn't Get the Memo?

You're not crazy.
You're leaking cash. 💸

Sales ≠ Profit.
And if money’s quietly dripping out the back door,
you could be working your guts out and still feel broke.

Here are 4 silent bank-balance killers we see all the time:

1️⃣ Paying bills too early
2️⃣ Sitting on dead inventory
3️⃣ Wages creeping up
4️⃣ Zombie subscriptions

The Fix? Spot it. Plug it. Protect it.

This isn’t about cutting to the bone.
It’s about being smart:
💡 Plug the leaks
💡 Protect your margins
💡 Keep more of your profit

📩 DM us — we’ll help you spot the leaks, plug the gaps, and keep more of your money.

Let’s fix it. For good.

05/09/2025

Cash Feeling Tight? Let’s Fix That.

If you don’t know what’s coming in (or going out)…
Business gets stressy.
• Sleepless nights
• Missed opportunities
• Big calls made with fingers crossed

Here’s the fix:
👉 Build a simple 90-day cashflow forecast.

No apps. No stress. No spreadsheet from hell. Just clarity.

How to do it:
1️⃣ Open a blank sheet
2️⃣ Grab your last 3 months of bank statements
3️⃣ List what’s coming in + going out over the next 12 weeks
4️⃣ Add it up
✅ Done.

Takes 15 minutes. Gives you:
✔️ Total clarity on your numbers
✔️ No more surprise bills
✔️ Confidence to say YES or NO based on facts, not fear

🎯 You bring your numbers. We’ll bring the clarity.

📩 DM us — we’ll help you build your forecast from scratch and stay in control of your cash.

06/08/2025

Want to Find Hidden Profit (Without Doing Anything Painful)?

Here’s a bold money move that works like magic:
Cancel your business credit card once a year.

Sounds nuts, right?
Exactly why it works.

Here’s what happens when you do it:
❌ Every sneaky subscription gets cut
❌ Every auto-payment dies
✅ YOU choose what’s worth turning back on

It’s like a bank account detox.

Every time someone tries this, they uncover:
– Tools they forgot they signed up for
– Charges from old team members
– Stuff they’ve been paying for but never use

📌 Pro tip: Use virtual cards for free trials—they expire unless you say yes.

📩 DM us — we’ll help you uncover hidden costs, cancel the junk, and build your Profit Detox Plan.

Address

Level 10, 440 Collins Street
Monash, VIC
3000

Opening Hours

Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

Telephone

+613 95355700

Website

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