10/15/2022
D.A. Sparkes Accounting Professional Corporation is a growing Accounting firm looking for a new administrative assistant / bookkeeper to add to our team. Experience is an asset to application and training on specific programs is willing to be taught. Applicants must have good communication skills for Telephone, E-mail and Text. Personable and organizational skills will help applicant succeed within organization. Basic bookkeeping skills are an asset or an ability to learn basic bookkeeping skills. Applicants are required to have the skills to work independently and with a team. Wage rate is negotiable within reason based on experience. Please provide a cover letter and reference with resumes. Start date after November 1st 2022.
Skills:
1) Computer savvy
2) Good Communication skills: Telephone, Text and E-mail
3) Works well independently and with a team
4) Organized
5) Microsoft Office
6) Basic bookkeeping knowledge or willing to learn
Tasks:
1) Keep contact info up to date in Xero Practice Management and Sage.
2) Do monthly checklists for HST and Year End’s - transitioning to just Xero Practice Manager
3) Monthly Invoicing- double check non duplicates and amounts entered
4) Monthly auto charges to credit cards on file completed first week of the month.
5) Follow up on 60 days plus outstanding invoices.
6) Create Letter for corporate files completed or to be completed.
7) Bind files as laid out and question any issues with printing.
8) Send out corporate check lists and follow up on those due within two months. These can be automated with Xero Practice Manager.
9) Complete intake forms for information dropped off and enter task into Xero Practice Manager.
10) Client pick up/signing should not sit more than 2 months
11) Complete all payroll tasks for the month
12) Complete all source deductions reminders and amounts sent out, payments created.
13) WSIB Filings, Payments and Reminders sent to clients.
14) Data entry work with multiple accounting programs, Xero, Sage Accounting, Sage 50, Quickbooks Desktop and QBO online.