Balancing the Books

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Balancing the Books Balancing the Books (BTB) is a boutique virtual bookkeeping firm based in Kelowna, BC & Calgary, BC.

We offer services from monthly bookkeeping, catch-up projects to personal & business tax prep & filing, while providing high-quality reliable service.

Ghosts, spiders, and whatever’s going on in that folder labelled “receipts.” 👻A few missing records or unreconciled mont...
10/23/2026

Ghosts, spiders, and whatever’s going on in that folder labelled “receipts.” 👻

A few missing records or unreconciled months can sneak up on you. Before long, you’re spending a whole weekend trying to figure out what happened back in March.

Be honest… which one is haunting your books? 🎃😂

If bookkeeping keeps getting pushed to the bottom of your to-do list, you’re probably busy doing the work that pays the ...
10/23/2026

If bookkeeping keeps getting pushed to the bottom of your to-do list, you’re probably busy doing the work that pays the bills. �We get it.

We’re Brenda and Nadia, the team behind Balancing the Books. With over 15 years of experience in bookkeeping and tax preparation, we take the books off your plate so you can focus on what you do best—and get your evenings and weekends back.�

There’s a lot of relief in knowing your books are handled. We keep everything moving, stay ahead of deadlines, and keep you in the loop—so you’re not left chasing updates or wondering where things stand. You’ll have clear numbers and someone to walk you through them, so you can make your next business move with confidence.�

You don’t have to keep doing it all yourself. Message us today, and let’s talk about taking bookkeeping off your plate.

10/16/2026

Bookkeeper confession: I can balance your books, but I fight my inner demons every day to not blow my life savings on iced coffees (in my defence they taste so damn good!!).

Knowing the numbers doesn’t make us immune to a little “I deserve a treat” spending. We’re human, too.

We all have our money habits, blind spots, and things we’re working on. There’s no shame in that. It’s same goes for your business finances.

The goal isn’t to be perfect. It’s to understand where your money is going, notice what needs attention, and build better habits one step at a time.

You don’t need to have it all figured out to get started. We’re all learning along the way. 💜

What’s your “it’s just a little treat” purchase? Please tell me I’m not alone👇

“It’s just a side hustle… do I still need GST?”Running a business part-time doesn’t automatically exempt your business f...
10/16/2026

“It’s just a side hustle… do I still need GST?”

Running a business part-time doesn’t automatically exempt your business from GST/HST registration.

Whether you freelance after work, sell products on weekends or take on occasional clients, your taxable sales matter.

For most businesses, registration is required when taxable sales exceed $30,000 in one calendar quarter or across four consecutive calendar quarters.

That’s sales before expenses, not profit!

Your side hustle can grow faster than you think. It's crucial to keep track of your sales so you know when it’s time to register.

Unsure where you stand? Send us a message and let’s talk!

Your books shouldn’t be “out of sight, out of mind.” 💜If you’re spending hours on accounting tasks, falling behind as yo...
10/15/2026

Your books shouldn’t be “out of sight, out of mind.” 💜

If you’re spending hours on accounting tasks, falling behind as your business grows, or guessing your numbers before big decisions, it may be time to outsource your bookkeeping.

Getting support means clearer numbers, less time sorting receipts, and more time to focus on your business. You don’t have to wait until you’re overwhelmed to ask for help.

You also have a soundboard to discuss your numbers with, ask questions and most of all, peace of mind knowing your bookkeeping won't fall behind (or eat up another one of your weekends!).

📩 Send us a message to chat about what your unique bookkeeping support could look like for you!

Bookkeeper or accountant: which one does your business need?I hear this question a lot from business owners who are read...
10/07/2026

Bookkeeper or accountant: which one does your business need?

I hear this question a lot from business owners who are ready to hand off their financials, and the honest answer is usually both! They do different jobs, but they work closely together, especially at year-end and tax time, and each one makes the other's work better.

A bookkeeper keeps your records current: recording sales and expenses, reconciling bank and credit card accounts, and often handling things like GST/PST filings and payroll.

An accountant works from those records to prepare your year-end financial statements and tax returns, and advises on the bigger picture: tax planning, how your business is structured, and major financial decisions.

So if your day-to-day records are behind or disorganized, a bookkeeper is the place to start. If you need tax advice, year-end filings or help with a big decision, that's your accountant.

At Balancing the Books, we work closely with the day-to-day side of your financials. We're the ones organizing your sales, expenses and accounts month after month, so we get to know your business well, and when your accountant sits down with your numbers, everything is accurate and ready to go.

Need a bookkeeper? We have openings for new clients.

Send us a message to book a FREE bookkeeping discovery call or reach out via our website, www.taxesaccountingservices.com

P.S, If you're looking for an accountant, we know some great ones we can connect you with! 🙂

The $30,000 GST rule isn’t about your profit💵For most businesses, GST/HST registration is required when taxable sales ex...
10/06/2026

The $30,000 GST rule isn’t about your profit💵

For most businesses, GST/HST registration is required when taxable sales exceed $30,000 in:
➡ One calendar quarter, OR
➡ Four consecutive calendar quarters.

That’s sales before expenses, not what you take home. And the four-quarter total doesn’t reset on January 1.

When do you start charging?
➡ Cross the threshold in one quarter? Charge on the sale that puts you over, including that sale.
➡ Cross it across consecutive quarters? Your small-supplier status ends after the following month. Charge from your first taxable sale after that.

Unsure where you stand? DM BTB “GST.”

Your bank balance is not your profit💵Money in the bank doesn’t mean it’s yours to spend.You may still need to cover payr...
09/09/2026

Your bank balance is not your profit💵

Money in the bank doesn’t mean it’s yours to spend.

You may still need to cover payroll, GST/HST, taxes, loans, credit cards, and supplier bills.

Your bank balance can make you feel richer than you actually are.

Clean books show what is truly yours, what is owed, and whether the business is actually making money.

BOOKKEEPING TIP: Budget for your GST before the payment is due 💰GST can add up quickly — especially if you’re filing qua...
08/18/2026

BOOKKEEPING TIP: Budget for your GST before the payment is due 💰

GST can add up quickly — especially if you’re filing quarterly or annually.

One of the easiest ways to avoid a cash flow crunch is to budget for GST as you collect it, rather than waiting until your filing deadline to figure out how you’re going to pay it.

Depending on your filing frequency:

MONTHLY
You’re dealing with smaller, more frequent GST payments.

QUARTERLY
You may be paying three months of GST at once, which can create a much larger cash outflow.

ANNUALLY
A full year of GST can become a significant bill if you haven’t been setting money aside along the way.

💜 Our tip? Keep your GST money separate.

Consider opening a separate savings account and regularly transferring the GST you collect into it.

That way, when your GST payment is due, the money has already been budgeted for instead of having to come out of your everyday operating cash.

Remember: GST collected isn’t extra business income — it’s money you’re holding until it’s time to remit it.

A little planning throughout the year can make those GST deadlines a whole lot easier on your cash flow.

Behind on your books? You’re definitely not the only one. 💜The hardest part is usually figuring out where to start.Start...
08/16/2026

Behind on your books? You’re definitely not the only one. 💜

The hardest part is usually figuring out where to start.

Start by gathering what you have, make a list of what’s missing, and tackle it one step at a time. And if your bookkeeping has gotten too far behind to comfortably manage on your own, that’s exactly where we can help.

At Balancing the Books, we help business owners get caught up, organized and back to having reliable numbers they can actually use.

📩 Send us a message if your books need a little—or a lot—of catching up.

Address

Kelowna, BC

Opening Hours

Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

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