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BTS Accountancy LTD

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BTS Accountancy LTD

BTS Accountancy is a new company that provides Accountancy and Bookkeeping services for small and medium sized business.

BTS Accountancy is an accounting practice that stands out from the crowd. Our primary aim is to assist business owners in gaining control over their businesses. We accomplish that in an unusual way, providing support throughout their business venture.

15/07/2026

Hiring your next employee can help your business grow 📈 but only if the numbers work before you commit.

A simple forecast can show whether you are ready, or whether hiring too early could put pressure on cash flow 💷

▪️ Start with the full employment cost
Wages are only one part of the cost. You also need to include Employer’s NI, pension contributions, payroll admin, software, training and any equipment needed 💼

▪️ Check monthly cash flow
Can the business cover the new cost every month, even if customers pay late? 🔍
A profitable business can still struggle if cash comes in slower than payroll goes out.

▪️ Build in PAYE deadlines
PAYE, NI and pension payments need planning. They do not wait for unpaid invoices ⏰⚖️

▪️ Look at workload and income
Are you turning work away, missing deadlines, or spending too much time on tasks that stop growth?
A hire should either increase capacity, protect service quality, or free you to bring in more revenue 📊

▪️ Run a 3-month forecast first
Add expected income, current costs, the new employment cost and tax commitments. If the numbers are too tight, it may be better to improve pricing, cash flow or payment terms first 📌

Thinking about hiring? We can review your numbers and help you decide if now is the right time.
📞 Call: 01634 926303
📧 Email: [email protected]

11/07/2026

VAT Flat Rate Scheme can simplify VAT, but in 2026 it is not automatically the cheaper option 🧾⚖️ It depends on your business type, costs and whether you fall under the limited cost trader rules.

▪️ Who it can still help
FRS may suit businesses with low VATable purchases, simple admin needs and steady turnover 📊
Instead of reclaiming VAT on most purchases, you pay HMRC a fixed percentage of VAT-inclusive sales.

▪️ Who it may not help
If you buy stock, materials, equipment or have regular VATable costs, standard VAT accounting may work better 💷
Under FRS, you usually cannot reclaim VAT on purchases, except certain capital assets over £2,000.

▪️ Limited cost trader rules 🔍
If your relevant goods are very low, you may need to use the 16.5% flat rate. This often removes much of the benefit.

▪️ How to test it properly
Compare standard VAT vs FRS using real figures from your sales and costs 📌
Check your sector rate, purchase levels and whether limited cost trader rules apply before joining.

Not sure if FRS helps or hurts your cash flow? We can review your VAT position and help you choose the right scheme.
📞 Call: 01634 926303
📧 Email: [email protected]

08/07/2026

Receipts and invoices are not just paperwork. They are your evidence if HMRC ever asks how a figure was calculated 🧾🔍

Good organisation makes bookkeeping cleaner, VAT returns more accurate, and year-end accounts much easier.

▪️ Keep everything in one place
Use accounting software, cloud storage, or a shared folder system 📊
Avoid receipts sitting in emails, WhatsApp photos, glove boxes, or drawers.

▪️ Attach evidence to transactions
Where possible, upload receipts and invoices directly against the bank transaction. This makes it much easier to prove what the cost was for ⚖️

▪️ Name files clearly
Use simple names like supplier, date and amount.
For example: “Amazon-12-05-2026-£48.99” 📌

▪️ Separate sales and purchase records
Customer invoices, supplier invoices, receipts, mileage logs and payroll records should not all be mixed together.

▪️ Add notes for unclear costs
If a receipt is for travel, meals or mixed-use costs, add a short business reason. This helps avoid questions later 💷

▪️ Review monthly
Do not wait until year end. Monthly checks catch missing paperwork early and reduce HMRC risk ⏰

Want a cleaner bookkeeping process that makes HMRC checks and year-end accounts easier? We can help you set it up properly.
📞 Call: 01634 926303
📧 Email: [email protected]

04/07/2026

Mileage claims can reduce your taxable profit, but only if they’re recorded properly 🧾🚗 HMRC expects clear evidence, not rough estimates.

Since 6 April 2026, the approved mileage rate for cars and vans is 55p per mile for the first 10,000 business miles, then 25p per mile after that. Motorcycles are 24p per mile and bicycles are 20p per mile.

▪️ What mileage rates cover
The rate is designed to cover the business use of your own vehicle, including fuel, wear and tear, insurance and servicing 💷
You normally cannot claim mileage and then also claim the same running costs separately.

▪️ What counts as business mileage
Travel to visit clients, suppliers, temporary workplaces or business meetings may qualify 📌
Normal commuting between home and your regular workplace does not usually count.

▪️ Records you need to keep
Date of journey
Start and end location
Business reason for the trip
Number of business miles
Any supporting evidence, such as appointment notes or invoices 🔍

▪️ What causes issues
Rounded-up mileage, missing logs, claiming commuting, or mixing personal and business journeys without a clear split ⚖️

Want to make sure your mileage claims are accurate, compliant and not increasing HMRC risk?
📞 Call: 01634 926303
📧 Email: [email protected]

01/07/2026

Growth should bring more opportunity, not more cash flow pressure 📈💷
The problem is that VAT, PAYE and Corporation Tax do not always arrive at the same time as your income.

▪️ VAT timing
If you are VAT registered, the VAT you collect is not extra profit. It belongs to HMRC 🧾
Set it aside regularly so the VAT return does not become a shock payment.

▪️ PAYE timing
When you employ staff, wages are only part of the cost 💼
You also need to plan for PAYE, Employer’s NI and pension contributions. These payments are due even if customers are slow to pay.

▪️ Corporation Tax timing
Corporation Tax is based on company profit, but the bill comes later ⚖️
If you spend all available cash on expansion, the tax bill can create pressure months down the line.

▪️ How to avoid growth stalls
Review cash flow monthly 📊
Forecast upcoming tax payments before hiring or investing
Keep a separate tax reserve where possible
Check that pricing and payment terms support your growth plans 🔍

Growth is safer when you plan around tax deadlines, not after them.

Want to expand without creating tax stress? We can review your numbers and help you plan ahead.
📞 Call: 01634 926303
📧 Email: [email protected]

27/06/2026

Payroll journals are easy to overlook, but they play a big role in keeping your year-end accounts accurate 💼🧾 They connect payroll to your bookkeeping, so wages, tax, NI and pensions are recorded properly.

▪️ What a payroll journal does
It records the full payroll cost in your accounts, including gross wages, Employer’s NI, pension contributions and deductions 📊

▪️ Why it matters at year end
If payroll journals are missing or incorrect, your Profit & Loss may show the wrong staff costs. That means your profit figure could be inaccurate, which can affect Corporation Tax or Self Assessment calculations ⚖️

▪️ PAYE liabilities must match HMRC
Your accounts should show what is owed for PAYE, NI and pensions. If these figures do not match payroll reports or HMRC records, it can lead to confusion, underpayments or overpayments 🔍

▪️ Pensions and deductions need tracking
Employee pension deductions, employer contributions and any statutory payments need to be posted clearly, so nothing gets lost before year end ⏰

▪️ The real benefit
Accurate payroll journals make accounts cleaner, reporting more reliable and year-end work faster 📌

Want to make sure your payroll and bookkeeping are working together properly? We can review your process and help prevent year-end surprises.
📞 Call: 01634 926303
📧 Email: [email protected]

24/06/2026

Startup mistakes often feel small at the beginning, but they can lead to penalties, tax shocks and messy records later 🧾⚖️ Here are the ones to avoid from day one.

▪️ Not registering correctly
Sole traders need to register with HMRC for Self Assessment. Limited companies must meet Companies House and Corporation Tax requirements 📌
Missing the right registration can lead to late filing and late payment issues.

▪️ Mixing personal and business money 💷
Using one bank account makes bookkeeping harder and increases the risk of missing income or claiming the wrong expenses.

▪️ Ignoring deadlines ⏰
Self Assessment, VAT, PAYE, Corporation Tax and Confirmation Statements all have different deadlines. One missed date can create penalties and interest.

▪️ Poor receipt and invoice records 🧾
HMRC expects evidence. If you cannot prove an expense, it may be disallowed, which can increase your tax bill.

▪️ Forgetting about VAT tracking 📊
VAT registration is based on rolling 12-month taxable turnover, not the tax year. Growing businesses should check this monthly.

▪️ Leaving tax planning too late 🔍
Waiting until year end usually means fewer options, more stress and a bigger chance of surprises.

Starting a business? We can help you set up properly, understand your tax responsibilities and avoid costly mistakes later.
📞 Call: 01634 926303
📧 Email: [email protected]

20/06/2026

VAT registration isn’t based on your tax year or calendar year. It’s based on a rolling 12-month test, and that’s where many growing businesses get caught out 🧾📊

▪️ How the £90,000 test works
You must register for VAT if your taxable turnover for the last 12 months goes over £90,000. This means checking every month, not just at year end.

▪️ What counts as taxable turnover
This includes sales that would be standard-rated, reduced-rated or zero-rated for VAT. Exempt income is treated differently, so mixed businesses need extra care 🔍

▪️ When you need to act
You usually have 30 days from the end of the month when you go over the threshold to register with HMRC ⚖️

▪️ What happens if you register late
HMRC can backdate your VAT registration. That means you may owe VAT on sales where you didn’t charge VAT to customers, which can hit cash flow hard 💷
Penalties and interest may also apply.

▪️ Simple way to reduce risk
Review turnover monthly, not annually. If you’re getting close to £90,000, plan pricing, invoices, cash flow and VAT setup before it becomes urgent 📌

Want us to check your VAT position and help you avoid late registration problems?
📧 Email: [email protected]

17/06/2026

MTD for Income Tax is now relevant for many sole traders and landlords, so new business owners should build good habits from day one 🧾📊

Since 6 April 2026, Making Tax Digital for Income Tax has applied to sole traders and landlords with qualifying income over £50,000. The threshold reduces to over £30,000 from April 2027 and over £20,000 from April 2028.

▪️ What MTD means
You need compatible software to keep digital records, send quarterly updates to HMRC, and still submit your final tax return by 31 January ⚖️

▪️ Why it matters from the start
Even if you are under the threshold now, good records make it easier if your income grows 📈
Leaving everything until later can create stress, missing data, and messy bookkeeping.

▪️ What to set up early
Separate business bank account 💷
Accounting software that supports MTD
Monthly reconciliations
A simple system for receipts, invoices, mileage, and expenses 🔍

▪️ Common mistake
MTD does not replace tax planning. You still need to understand profit, tax due, and cash flow.

Starting as a sole trader? We can help you set up properly and prepare for MTD before it becomes a problem.
📞 Call: 01634 926303
📧 Email: [email protected]

13/06/2026

Moving from sole trader to limited company can make sense when growth starts creating bigger tax, risk, and admin pressure 💼📈 It’s not “always better”, but there are clear signals.

▪️ When it often makes sense
Your profits are rising and you want a more structured way to pay yourself (salary + dividends) 💷
You plan to reinvest profit rather than take everything out personally 📊
You’re taking on larger clients who prefer working with Ltd suppliers
You want more legal separation between you and the business (limited liability) ⚖️
You’re thinking about hiring and want clearer payroll and reporting processes ⏰

▪️ When it might not be worth it yet
Profits are still low or inconsistent and simplicity matters more right now
You don’t want the extra admin (Company accounts, Confirmation Statement, Corporation Tax return) 🧾
Most money needs to come out for living costs, so the tax advantage may be limited 🔍

▪️ Key point people miss 📌
A limited company can be tax-efficient, but only if it’s set up correctly and your bookkeeping stays clean. Bad records create surprises later.

Want a quick comparison based on your numbers and plans for the next 12 months?
📞 Call: 01634 926303
📧 Email: [email protected]

Address

25 Blockmakers Court
Chatham
ME45JE

Opening Hours

Monday	9am - 5pm
Tuesday	9am - 5pm
Wednesday	9am - 5pm
Thursday	9am - 5pm
Friday	9am - 5pm

Website

http://www.btsaccountancy.com/

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