BTS Accountancy LTD

BTS Accountancy LTD BTS Accountancy is a new company that provides Accountancy and Bookkeeping services for small and medium sized business.

BTS Accountancy is an accounting practice that stands out from the crowd. Our primary aim is to assist business owners in gaining control over their businesses. We accomplish that in an unusual way, providing support throughout their business venture.

If you take money from your limited company and it is not salary, dividends, repayment of money owed to you, or a busine...
02/09/2026

If you take money from your limited company and it is not salary, dividends, repayment of money owed to you, or a business expense, it usually goes through the Director’s Loan Account.

▪️ When it becomes a problem
If you take more out of the company than you have put in, the loan account becomes overdrawn 🔍
That means you owe money back to the company.

▪️ Why HMRC cares
An overdrawn Director’s Loan Account can create extra tax charges if it is not cleared properly and on time ⚖️
It can also raise questions if dividends are used incorrectly or if personal spending is mixed with business costs.

▪️ Common mistake
Many directors treat the company bank account like personal cash flow. That makes bookkeeping messy and can cause issues at year end 🧾

▪️ How to stay safe
Review the loan account regularly
Keep personal and business spending separate
Only declare dividends when there are enough company profits
Plan salary, dividends and withdrawals properly 📊

Not sure what your Director’s Loan Account looks like? We can review it and help you avoid tax surprises.
📞 Call: 01634 926303
📧 [email protected]

PAYE payday rules can seem simple, but they are one of the areas employers often get wrong 💼⏰The key rule is this: payro...
02/09/2026

PAYE payday rules can seem simple, but they are one of the areas employers often get wrong 💼⏰

The key rule is this: payroll information should usually be submitted to HMRC on or before the date employees are paid.

▪️ What you submit
Most employers send an FPS, which stands for Full Payment Submission 🧾
It tells HMRC what each employee was paid and what tax and National Insurance were deducted.

▪️ What “on or before payday” means
If employees are paid on Friday, the FPS should be sent to HMRC by Friday.
Not the week after. Not when payroll admin is finally finished ⚖️

▪️ Why the pay date matters
HMRC uses the pay date to update employee tax records and your PAYE account 📊
Wrong dates can create mismatches, incorrect tax records and follow-up letters.

▪️ Common mistakes
Running payroll early but entering the wrong pay date 🔍
Submitting late because the payment has already been made
Forgetting to update starters, leavers or tax codes before submission

▪️ Simple way to stay compliant
Set a payroll cut-off date, confirm the actual pay date and submit RTI before or on payday 📌

Need help keeping PAYE accurate and on time? We can review or manage your payroll process.
📞 Call: 01634 926303
📧 Email: [email protected]

Monthly reconciliations are one of the easiest ways to prevent year-end panic 🧾🔍If your bank, invoices and bookkeeping d...
29/08/2026

Monthly reconciliations are one of the easiest ways to prevent year-end panic 🧾🔍

If your bank, invoices and bookkeeping do not match, your reports cannot be trusted. That can affect profit, VAT, tax planning and cash flow.

▪️ What reconciliation means
It means checking your bank and card transactions against your accounting records 📊
Every payment should be matched, explained and correctly categorised.

▪️ Why it matters
Unmatched income can mean sales are missing or duplicated 💷
Unmatched expenses can mean costs are missed, coded incorrectly or recorded twice.

▪️ VAT risk
If you are VAT registered, unreconciled transactions can lead to incorrect VAT returns, missing invoices and HMRC questions ⚖️

▪️ Year-end impact
Messy records take longer to fix, delay accounts and often create last-minute surprises ⏰

▪️ Simple habit
Reconcile monthly as a minimum. Weekly is better if you have lots of transactions 📌

Want cleaner books and fewer year-end surprises? We can review your bookkeeping and help you build a reliable monthly process.
📞 Call: 01634 926303
📧 Email: [email protected]

Starting a business? One of the first decisions is whether to trade as a sole trader or set up a limited company 💼🧾There...
26/08/2026

Starting a business? One of the first decisions is whether to trade as a sole trader or set up a limited company 💼🧾

There is no single right answer. It depends on your income, risk, admin tolerance and growth plans.

▪️ Sole trader may suit you if
You want a simple setup and lower admin 📌
You are testing an idea or starting part-time
Your profits are still modest or inconsistent
You are happy to report income through Self Assessment

▪️ Limited company may suit you if
You want more separation between personal and business finances ⚖️
You plan to grow, hire or work with larger clients 📈
You want a structured way to pay yourself through salary and dividends
You may reinvest profits back into the business 💷

▪️ What people often get wrong
A limited company is not automatically better for tax. It depends on your profit, how you take money out and how well the company is managed 🔍

Starting a business? We can review your plans and help you choose the right structure from day one.
📞 Call: 01634 926303
📧 Email: [email protected]

Profit looks good on paper, but cash flow is what keeps the business running day to day 💷📊You can be profitable and stil...
22/08/2026

Profit looks good on paper, but cash flow is what keeps the business running day to day 💷📊

You can be profitable and still struggle if money is not coming in fast enough to cover bills, tax and wages.

▪️ Profit is not always money in the bank
Sales may be recorded before customers actually pay. If invoices are sitting unpaid for 30, 60 or 90 days, your reports may show profit while your bank balance feels tight 🔍

▪️ Tax deadlines still arrive
VAT, PAYE and Corporation Tax payments need planning. HMRC does not wait for late-paying customers 🧾⚖️

▪️ Growth increases pressure
More work often means more costs: stock, suppliers, staff, software, vehicles or equipment 📈
These usually need paying before the extra income arrives.

▪️ Cash flow protects decisions
When you understand what is coming in and going out, you can decide when to hire, invest, increase prices or delay spending 📌

▪️ Simple habit
Review cash flow monthly, not just profit. Check unpaid invoices, upcoming tax payments and regular costs before making growth decisions ⏰

Want clearer cash flow and fewer surprises? We can review your numbers and help you plan ahead.
📞 Call: 01634 926303
📧 Email: [email protected]

HMRC enquiries are not always random 🔍 Often, they happen when figures do not match previous returns, VAT records, PAYE ...
19/08/2026

HMRC enquiries are not always random 🔍 Often, they happen when figures do not match previous returns, VAT records, PAYE data or the type of business HMRC expects to see.

Good records reduce the risk and make enquiries easier to deal with.

▪️ Keep bookkeeping up to date
Reconcile bank and card accounts monthly so income, expenses and VAT figures can be checked easily 📊

▪️ Avoid estimated returns
VAT, Corporation Tax and Self Assessment figures should be based on proper records, not rough numbers or last-minute guesses 🧾

▪️ Keep evidence for claims
Receipts, invoices, mileage logs and business reasons matter, especially for travel, home working, repairs and mixed-use costs 🔍

▪️ Watch unusual changes
Big expense increases, sudden profit drops or large director payments should be clearly explained and supported with records 💷

▪️ Make filings connect
Your VAT returns, payroll records, accounts and tax returns should all make sense together ⚖️

Want peace of mind before HMRC asks questions? We can review your records, spot risk areas and help keep your business enquiry-ready.
📞 Call: 01634 926303
📧 Email: [email protected]

Peace of mind is one of the most valuable things an accountant can give a business owner 💼🧾Many clients come to BTS afte...
14/08/2026

Peace of mind is one of the most valuable things an accountant can give a business owner 💼🧾

Many clients come to BTS after feeling unsure about their accounts, HMRC position, or whether previous advice was actually helping their business.

▪️ What proper support should do
Keep your records accurate and compliant ⚖️
Make sure tax deadlines are not a surprise ⏰
Help you understand what you owe and why
Identify tax reliefs and allowances that genuinely apply to your business 💷
Give practical advice before small issues become expensive problems 🔍

▪️ Why it matters
Poor accounting can lead to hidden HMRC bills, missed opportunities and unnecessary stress. Good accounting gives you clarity, confidence and better decisions.

At BTS Accountancy, we focus on doing things properly, keeping clients informed and helping businesses stay protected while they grow 📊📈

Want to know if your current setup is working for you? We can review your accounts and give you a clear picture of where you stand.
📞 Call: 01634 926303
📧 Email: [email protected]

Payroll errors do not stay in payroll. They can affect your year-end accounts, PAYE liabilities and reporting 💼🧾That is ...
12/08/2026

Payroll errors do not stay in payroll. They can affect your year-end accounts, PAYE liabilities and reporting 💼🧾

That is why payroll journals matter.

▪️ Staff costs can be wrong
If wages, Employer’s NI, pensions or deductions are posted incorrectly, your Profit & Loss may show the wrong employment cost 📊

▪️ PAYE liabilities may not match
Your accounts should show what is owed to HMRC for PAYE and NI. If payroll reports, bookkeeping and HMRC records do not match, underpayments or overpayments can appear 🔍

▪️ Pension figures can drift
Employee deductions and employer contributions need to be recorded clearly. Missing or incorrect pension journals create messy year-end adjustments 💷

▪️ Reporting becomes harder
Errors can affect P60 figures, payroll summaries and the information used in year-end accounts ⏰⚖️

▪️ The fix
Post payroll journals regularly and reconcile them against payroll reports, pension payments and HMRC PAYE records 📌

Want your payroll and accounts to line up properly before year end? We can review your process and help keep everything accurate.
📞 Call: 01634 926303
📧 Email: [email protected]

If your bank, invoices and bookkeeping do not match, your reports cannot be trusted.▪️ Wrong profitUnmatched income can ...
08/08/2026

If your bank, invoices and bookkeeping do not match, your reports cannot be trusted.

▪️ Wrong profit
Unmatched income can mean sales are missing or duplicated 💷
Unmatched expenses can be missed, coded incorrectly or entered twice. This changes your profit and tax position.

▪️ Wrong VAT
If you are VAT registered, unreconciled transactions can cause incorrect VAT coding, missing purchase invoices or sales that do not match the VAT return 🧾⚖️

▪️ Year-end surprises
Messy records take longer to fix. That can delay accounts, increase costs and make it harder to answer HMRC questions 📊

▪️ Better cash flow control
Monthly reconciliations show what has actually been paid, what is still owed and whether customers are paying late ⏰

▪️ Simple rule
Reconcile all bank and credit card accounts at least monthly. Weekly is better if you have lots of transactions 📌

Want cleaner books and fewer year-end surprises? We can review your bookkeeping and help you build a reliable monthly process.
📞 Call: 01634 926303
📧 Email: [email protected]

VAT registration is based on taxable turnover over a rolling 12-month period, not your tax year. That means you need to ...
05/08/2026

VAT registration is based on taxable turnover over a rolling 12-month period, not your tax year. That means you need to keep checking your sales as the business grows.

▪️ Track turnover monthly
Do not wait until year end. Add up your taxable sales for the last 12 months every month 🔍

▪️ Know the threshold
If your taxable turnover goes over £90,000, you may need to register for VAT. You may also need to register if you expect to go over the threshold soon ⚖️

▪️ Understand what counts
Taxable turnover includes sales that would be standard-rated, reduced-rated or zero-rated for VAT. Exempt income is treated differently, so mixed income needs care 🧾

▪️ Plan before you cross the line
VAT affects pricing, invoices, cash flow and bookkeeping. Leaving it too late can mean backdated VAT, penalties and interest 💷

▪️ Build good habits early
Use accounting software, reconcile monthly and review turnover regularly 📌

Starting a business? We can help you track VAT properly and avoid registration surprises.
📞 Call: 01634 926303
📧 Email: [email protected]

Address

25 Blockmakers Court
Chatham
ME45JE

Opening Hours

Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

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