RCM Tax and Accounting

06/04/2026

🚨 QuickBooks Doesn’t Reconcile Itself 🚨

This is exactly why reconciling your accounts every month matters.

In the example below, QuickBooks showed a transaction for $8,590.00, but the bank statement showed $85.90.

That’s a difference of $8,504.10!

Imagine making business decisions, applying for a loan, or filing taxes based on incorrect numbers.

Monthly reconciliations help identify:
✅ Missing decimal points
✅ Duplicate transactions
✅ Incorrect amounts imported from bank feeds
✅ Misclassified expenses
✅ Missing deposits
✅ Data entry errors

QuickBooks is a great tool, but it doesn’t know if a transaction should be $85.90 or $8,590.00.

Someone still needs to review and reconcile the data.

A few minutes each month can prevent thousands of dollars in errors later.

📊 Accurate books = Better decisions, cleaner tax returns, and fewer surprises.

📚 RCM Tax & Accounting
📍 Monthly Bookkeeping & Reconciliation Service
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06/03/2026

The IRS sends you a notice! What to do? This month's letter walks you through the process, plus much more!

As summer settles in and schedules fill up, a few smart decisions now can help you avoid costly surprises later. In this issue, there are strategies to strengthen your financial footing – from midyear tax planning opportunities to knowing when to call for help with an IRS notice. There is also...

05/27/2026

💰 DO YOU NEED TO MAKE QUARTERLY TAX PAYMENTS? 💰

If taxes are NOT automatically withheld from your income, you may be required to make estimated quarterly tax payments to the IRS to avoid penalties and interest.

👥 Common People Who May Need to Pay Quarterly Taxes:
• Self-employed individuals
• 1099 contractors
• Business owners
• Freelancers
• Realtors
• Uber/Lyft drivers
• Investors with large gains
• Individuals with rental income

⚠️ Why It Matters:
The IRS expects taxes to be paid throughout the year — not just at tax time.

If enough taxes are not paid in during the year, you could face:
❌ Penalties
❌ Interest
❌ Large tax balances at filing time

📅 Quarterly Payment Due Dates:
• April 15
• June 15
• September 15
• January 15

💡 Even if you can’t pay everything, making estimated payments can help reduce penalties and keep you on track.

📌 Every situation is different. Your required payment depends on your income, deductions, credits, and prior year taxes.

📞 Need help calculating your estimated payments?
Contact us today.

#1099

05/26/2026

⚠️ Estimated Tax Payments Matter! ⚠️

If taxes are not being withheld from your income, you may be required to send quarterly estimated tax payments to the IRS to avoid penalties and a large balance due at tax time.

💼 Who usually needs to make estimated payments?

✔️ Self-employed individuals
✔️ 1099 contractors
✔️ Uber/Lyft drivers
✔️ Freelancers
✔️ Business owners
✔️ Airbnb hosts
✔️ Investors with large capital gains
✔️ Individuals with rental income
✔️ Anyone who expects to owe $1,000 or more in taxes

📅 Next Estimated Tax Due Date:
June 15, 2026

Missing estimated payments can result in:
❌ IRS penalties
❌ Interest charges
❌ Large unexpected tax bills

A good rule: set aside part of your income throughout the year instead of waiting until tax season.

📍Need help calculating your estimated taxes?
RCM Tax & Accounting
📞 407-747-7337
💻 rcmtaxacct.com

05/22/2026

📊✨ Tu negocio merece una contabilidad clara, organizada y estratégica.

En RCM Tax & Accounting ofrecemos servicios contables y fiscales personalizados para individuos y negocios en Florida y más allá.

✔️ Contabilidad / Bookkeeping✔️ Payroll / Nómina✔️ Preparación de impuestos personales y corporativos✔️ Sales Tax✔️ QuickBooks✔️ Asesoría para negocios✔️ Finanzas ready para declarar y crecer tu negocio

Con más de 20 años de experiencia en contabilidad e impuestos, nuestro compromiso es ayudarte a mantener tus finanzas organizadas, cumplir con tus responsabilidades contributivas y tomar decisiones financieras con confianza y tranquilidad.

👩🏻‍💼 Rosaly Martínez, MBA📍 Se Habla Español🌐 rcmtaxacct.com📞 407-747-7337

05/20/2026

Mid-year is the perfect time to review your tax situation and make adjustments before year-end surprises happen. Here are 5 important tax planning moves to consider for 2026:

1️⃣ Review Your Tax Withholdings
Compare your current income and taxes paid so far to last year. You may need to adjust your paycheck withholdings or make estimated tax payments to avoid penalties or a large balance due later.

Pay extra attention if you:
• Earn tips
• Receive overtime income
• Are eligible for senior deductions
• Had major life changes this year

2️⃣ Increase Retirement Contributions
Contributing more to retirement accounts may help reduce your taxable income for 2026.

For 2026:
• 401(k) contribution limit: $24,500
• Ages 50–59 & 64+: additional $8,000 catch-up
• Ages 60–63: additional $11,250 catch-up

3️⃣ Watch for Taxable Events
Certain life events can unexpectedly impact your taxes, including:
• Job changes
• Marriage or divorce
• Losing a dependent
• Gambling or raffle winnings
• Side income or investments

4️⃣ Plan for Business Purchases
Business owners may qualify to expense equipment, vehicles, and other qualifying property using Section 179 and bonus depreciation rules.

5️⃣ Don’t Forget Gig Income Taxes
Uber, Lyft, DoorDash, and other gig workers are generally considered self-employed. That means:
• Income is taxable
• Deductions may apply
• Quarterly estimated payments may be required

Tax planning now can help prevent surprises later.

📞 Need help reviewing your 2026 tax picture? Contact us today.

RCM Tax & Accounting
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05/06/2026

Want a lower tax bill? Your tax planning needs to start now!

With so much uncertainty in the economy, the tendency is to step back and wait until things settle down. On the other hand the early bird catches the worm. Now is a great time to be thinking about steps to reduce your tax obligations, both this year and into the future. This month an article is pres...

04/01/2026

From American tax history to everyday money habits, this issue connects past and present. Test your tax history knowledge, reset your finances, and rethink the tech ideas shaping your decisions.

Anniversaries have a way of bringing forgotten pieces of history back into view. As the United States marks 250 years of independence in 2026, we're reminded that money has shaped our national story in surprising and sometimes strange ways. In this month’s newsletter, test your own knowledge a...

03/27/2026

⏰ Tax Season Update – Extensions Available

Our schedule is currently fully booked as we approach the filing deadline. We truly appreciate the overwhelming support this season!

If you’re unable to get your documents in on time, we’re happy to file an extension for you to keep you compliant and avoid penalties.

✔️ Current Clients: Extension filing is FREE
✔️ New Clients: A $50 deposit is required
→ This deposit will be applied toward your tax preparation fee

Filing an extension gives you more time to file — not more time to pay, so proper planning is still key!

If you need an extension, reach out as soon as possible so we can get you taken care of before the deadline.

📩 Message us to get started

03/26/2026

Having an S-Corp isn’t what saves you money…
Operating it correctly does.

Most business owners miss this 👇

✔ They don’t run payroll
✔ They mix personal & business
✔ They forget reimbursement plans (BIG mistake)

👉 The real tax savings comes from structure + compliance

One of the biggest missed strategies:
💰 Accountable (Reimbursement) Plans

This allows you to:
✔ Deduct expenses at the business level
✔ Receive the money back tax-free personally
✔ Reduce profit WITHOUT triggering payroll taxes

Examples you can reimburse:
• Home office
• Mileage
• Internet & phone
• Business use of personal expenses

⚠️ If you’re not doing this, you’re leaving money on the table