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Key Accounting LLC

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Daphne, AL
Key Accounting LLC

Bookkeeping services for therapists and service-based businesses. Helping you stay organized, confident in your numbers, and ready for growth.
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We offer personal, US-based support. https://consult.keyaccounting.llc/

10/28/2026

If you're a practice owner, here's what working with me looks like:

You run the practice. I keep QuickBooks current, reconcile everything (including Jane and your payment processor), and send reports you can actually read. Questions come through a simple portal, not a pile of emails.

No homework every month. No surprises at tax time. Just books you can trust.

Curious if we're a fit? Book a call: keyaccounting.llc/contact-us.

10/27/2026

Don’t wait until money feels tight to start paying attention to your cash flow. 💵

Cash flow is something every private practice owner should understand — not just when you’re worried about covering expenses.

Taking time to check in regularly can help you spot potential challenges early and make more informed decisions about your practice. 📊

Here are a few questions worth asking:

💰 How much cash is actually coming into my practice each month?
🗓️ Do I have any large or irregular expenses coming up?
📥 How much money am I still waiting to receive from clients, insurance companies, or other payers?
🧾 Can I comfortably cover upcoming taxes and business expenses?
📈 Are any of my expenses increasing?
💵 Do I have cash set aside for slower months or unexpected expenses?
🔎 What could my cash flow look like over the next 30, 60, and 90 days?

Good cash flow management starts with understanding what’s happening with your money before there’s a problem.

And that starts with accurate, up-to-date bookkeeping. 💙

If you’re ready for clearer books and a better understanding of your practice finances, learn more about working with Key Accounting and schedule a call at keyaccounting.llc/contact-us.

10/26/2026

The year-end countdown is on.

Here's what I'd want done in every practice's books before December 31.

Swipe through and check off what's already handled ➡️

If a few of these made you wince, that's normal, and October is the easy time to fix it.

Book a call:
keyaccounting.llc/contact-us.

10/26/2026

I’m a finalist! 🏆

Key Accounting has been named one of the top 5 finalists for Best Bookkeeper in the Best of Baldwin 2027 awards. 💙

Thank you to everyone who nominated me!

Now it comes down to votes, and voting is open through Wednesday, November 18.

👉 Vote here: https://gulfcoastmedia.com/bestof2027/ #/gallery?group=556734 (Instagram: link in bio)
Find Key Accounting under the Bookkeeper category. [You can vote once a day!]

Thank you for supporting a small, local firm. It truly means the world. 🙏

gulfcoastmedia.com

10/25/2026

Don't pull your 2027 goals out of thin air

Before you decide what your practice should do next year, look at what 2026 is telling you:

💰 Collections: what actually came in, not just what you billed
👥 Providers & services: which ones drove the most revenue
📉 Slow months: when cash got tight, and why
📈 Profit and owner pay: what the practice kept, and what you took home
🧾 Expenses: what grew faster than revenue

Those answers make it much easier to plan hiring, pricing, a new provider, or a second location.

But it only works if your 2026 books are accurate. If they're not there yet, there's still time. Book a call: keyaccounting.llc/contact-us

10/23/2026

Accounts Receivable vs. Accounts Payable 🤔

💰 A/R is money owed to your practice: insurance claims that haven't paid, patient balances, failed card-on-file charges.

🧾 A/P is money your practice owes: bills you've received but haven't paid yet.

In most practices, A/R is where cash quietly gets stuck. An aging report shows you which claims and balances are past 30, 60 or 90 days, so you can follow up before they become write-offs.

Save this for your next month-end. Want help keeping both current?

Link in bio.

10/15/2026

There’s an important 1099 update for 2026. 🧾

For certain business payments, including nonemployee compensation reported on Form 1099-NEC, the federal reporting threshold increased from $600 to $2,000 for payments made in 2026.

If your practice pays contract providers (massage therapists, PTs, associate clinicians) or other independent contractors, the new threshold may change who gets a 1099-NEC for 2026 payments. The simplest prep: collect W-9s now and make sure contractor payments are coded consistently in QuickBooks.

But here’s an important reminder:

A reporting threshold does not determine whether income is taxable.

If you earn taxable business income, you’re generally responsible for accurately tracking and reporting it — even if you don’t receive a 1099 for that income.

Good recordkeeping matters. Keeping your books accurate and up to date throughout the year can make it much easier to know what came in, what went out, and what information you need when tax season arrives.

Save this post for later, and follow Key Accounting for practical bookkeeping and financial tips for private practice owners.

10/13/2026

Owner pay is one of the first things I look at in a practice's books, and one of the easiest things to lose track of during a busy year.

If your practice is an S-corp, it's worth seeing your wages and distributions side by side before year-end. That way your CPA has a clear picture while there's still time to adjust.

I handle the bookkeeping; your CPA handles the tax call. If you want your owner pay organized and easy to review, link in bio.

10/12/2026

Not every practice expense is treated the same way.

Operating expenses are the everyday costs of running your practice: rent, your Jane subscription, supplies, marketing.

Capital expenses are bigger purchases that serve you for years: adjusting or treatment tables, equipment, computers, an office build-out.

Why it matters: how a purchase is recorded changes what your P&L shows, what lands on your balance sheet, and what your CPA has to work with at tax time.

Planning an equipment purchase before year-end? Make sure it's recorded correctly in your books, and loop in your CPA on the tax side.

Not sure your books are getting this right? Book a call:keyaccounting.llc/contact-us.

10/08/2026

Running your financial reports is a good habit.

Actually reviewing them? That’s where they become useful.

Your financial reports can help you understand what’s happening behind the scenes in your private practice — how much you’re earning, where your money is going, and whether your practice is moving in the direction you want it to.

Take a few minutes each month to review the key reports we’re sharing in this post. Instead of just looking at the numbers, ask yourself:

Are my expenses increasing?

Is my practice as profitable as I expected?

Do I have enough cash available for upcoming expenses?

Is anything in these reports surprising me?

And remember: your reports are only as reliable as the bookkeeping behind them.

If your books are behind, inaccurate, or you’re simply ready to take bookkeeping off your plate, we’re here to help.

Ready to get more clarity around your practice finances? Schedule a call with us at keyaccounting.llc/contact-us

Address

Daphne, AL

Opening Hours

Monday	9am - 5pm
Tuesday	9am - 5pm
Wednesday	9am - 5pm
Thursday	9am - 5pm
Friday	9am - 5pm

Website

http://www.keyaccounting.llc/

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