09/01/2026
Who fills out the W-9? 🤔 Let’s clear up the confusion!
A common mistake we see business owners make is trying to fill out a Form W-9 for their subcontractors.
Here is how it actually works: Your independent contractors and subcontractors must fill out and sign their own W-9. As the hiring business, your job is simply to request the form from them before you make your first payment.
Think of it this way:
📝 The Subcontractor fills out the W-9 to give you their official business name and Tax ID (EIN, SSN or ITIN).
📁 You (the General Contractor/Business) keep that W-9 on file so you can accurately issue them a 1099-NEC at the end of the year.
Never guess or fill out this information on behalf of someone else—it leaves you liable for costly errors!
Need help onboarding your contractors correctly or getting your 1099s ready? Or soliciting an ITIN number? We’ve got you covered. DM us or click the link in our bio to schedule a consultation! 📲
For More Information/Para mas información:
United Bookkeeping & Tax Services LLC
☎️(252) 481-4967 (text/call)
📨[email protected]
🗓️Atendemos por cita
🇺🇲 Servimos en todos los 50 Estados
📍Deep Run NC 28525
🗣️Hablamos Español
