What are the opening hours?

Monday 9am - 6pm Tuesday 9am - 6pm Wednesday 9am - 6pm Thursday 9am - 6pm Friday 9am - 6pm

KCole Bookkeeping & Small Business Consulting

Home
United States
Menomonie, WI
KCole Bookkeeping & Small Business Consulting

Bookkeeping and small business support for entrepreneurs who want clarity and confidence in their numbers.

Based in Wisconsin, serving clients with thoughtful, reliable, and personalized financial care.

08/27/2026

Your bank balance is not your profit.

It can be tempting to open your banking app, see money in the account, and think, “Okay, the business is doing pretty well.”

But the amount of cash sitting in your bank account and the amount of profit your business has earned are two very different things.

Some of the money in your account may already be spoken for:

💵 Bills you haven't paid yet
🧾 Sales tax you've collected and will need to remit
👥 Upcoming payroll and payroll taxes
💳 Credit card balances
📅 Other upcoming business expenses

At the same time, your business may have income or expenses that aren't reflected in that particular bank balance.

Your bank balance answers the question:

How much cash is in this account right now?

Your Profit & Loss statement answers a different question:

How much income did my business earn, what did it spend, and was it profitable during this period?

Both numbers are important. They just tell you different things.

This is one of the reasons I encourage small business owners to look beyond their bank balance when they're trying to understand how their business is doing.

Good bookkeeping gives you the information you need to understand the financial health of your business, not just the amount of money sitting in the bank today.

08/26/2026

**I paid for a business expense personally. Can I still record it?**

Yes! Paying for a legitimate business expense with personal funds doesn't mean it should be left out of your bookkeeping.

Maybe you were picking up office supplies and used your personal card. A business subscription accidentally renewed on your personal credit card. Or you paid for something your business needed out of pocket.

Ideally, keeping business and personal finances separate makes bookkeeping much easier. But these things happen.

The important thing is to **save the receipt and make sure the expense gets recorded.**

How the transaction should be entered depends on your business structure and the circumstances, but the key thing to remember is:

**The account you used to pay for something doesn't determine whether it's a business or personal expense. The purpose of the purchase matters.**

If these expenses get overlooked because they never appeared in your business bank or credit card feed, your books may show higher profits than you actually earned. And if they're legitimate deductible business expenses, missing them could potentially mean reporting more taxable income than necessary.

Small purchases can add up!

I recently wrote more about this, including what happens when the *opposite* occurs and a personal purchase gets paid from a business account.

📖 **Read: Business Expense or Personal Expense? A Guide for Small Business Owners**

🔗 https://www.kcolebookkeeping.com/blog/business-expense-or-personal-expense

*General bookkeeping information only. Your tax professional can advise you on whether a particular expense is deductible for your specific situation.*

08/20/2026

The kCole blog is back!

When I recently rebuilt my website, I decided it was also time to start rebuilding my library of bookkeeping and small business resources.

The first article is now live:

Business Expense or Personal Expense? A Guide for Small Business Owners

One question that comes up fairly often is what happens when business and personal spending cross paths.

What if you accidentally pay for a business purchase with your personal card? Does that mean you can't record it as a business expense?

What if you use the business account for a personal purchase?

And if an expense never appears in your business bank feed, how do you make sure it doesn't get overlooked?

In this article, I break down these situations in plain English and explain why where the money came from and what the money was used for are two different questions.

Accurate bookkeeping should reflect what actually happened in your business, not simply what showed up in the bank feed.

I'll be adding new bookkeeping, QuickBooks, and small business resources to the blog regularly, so stay tuned!

📖 Read the full article: https://bit.ly/4hQ8UPn

08/18/2026

Your books should do more than keep you ready for tax time. They should help you run your business.

Accurate, up-to-date bookkeeping gives you information you can actually use when making decisions.

Can I afford to hire someone?

Is my business becoming more profitable?

Where is my money going?

Can I afford a major purchase?

Is my business actually growing?

The answers shouldn't have to come from a gut feeling or from checking the balance in your bank account.

Good bookkeeping creates the foundation for understanding what's really happening in your business. When your financial information is accurate and current, you can identify trends, spot potential problems earlier, and make decisions with a lot more confidence.

Recording transactions and reconciling accounts are important parts of bookkeeping, but they're not the end goal.

The real value is having financial information you can trust when it's time to decide what comes next.

08/13/2026

Are all of your business expenses actually making it into your books?

It's surprisingly easy for legitimate expenses to get missed, especially when you're busy running a business.

Maybe you paid for something with your personal card. You forgot to submit mileage. A small purchase didn't seem worth worrying about. Or a receipt disappeared before it ever made it into your records.

The problem is that those little expenses can add up.

When legitimate business expenses are missing, your financial reports don't show the true cost of running your business. It can also make your business appear more profitable than it actually was, potentially resulting in more taxable income.

A few expenses I recommend business owners watch for:

• Business purchases paid with personal funds
• Business mileage
• Software and app subscriptions
• Bank and payment processing fees
• Office supplies and other small purchases
• Professional fees and memberships

Ideally, business expenses should be paid through your business accounts whenever possible. But when a business purchase does end up coming out of your own pocket, don't assume you've lost the opportunity to record it.

Good bookkeeping isn't just about tracking where your money went. It's also about making sure you're not leaving legitimate expenses behind.

08/12/2026

QuickBooks is a great tool, but having QuickBooks and having accurate books aren't necessarily the same thing.

QuickBooks can automate a lot. It can download transactions from your bank, suggest categories, match transactions, create invoices, run reports, and make many parts of bookkeeping much easier.

But it doesn't always know the right answer.

A transaction can be downloaded twice. A payment can be recorded as income when the sale was already recorded elsewhere. A transfer can be categorized as an expense. A loan payment can be recorded entirely as an expense instead of separating principal and interest. And sometimes QuickBooks' suggested category simply isn't the correct one.

The software is only working with the information it's given.

That's where bookkeeping comes in. Good bookkeeping involves reviewing what's happening, reconciling accounts, understanding how transactions should be recorded, and noticing when something just doesn't look right.

QuickBooks can do a lot of the work. But it can't replace good bookkeeping.

08/06/2026

Good bookkeeping is about more than keeping things organized. It’s about making sure the numbers you’re using to run your business are actually right.

Some of the most valuable work I do happens when I find something that might otherwise have gone unnoticed.

A duplicate sale can overstate income. A missing or duplicated transaction can distort your financial reports. An incorrectly categorized expense can affect how you understand your profitability. And when accounts aren’t properly reconciled, errors can quietly carry forward month after month.

These may seem like small bookkeeping details, but they can have very real consequences, including paying taxes on income you didn’t actually earn or making business decisions based on inaccurate financial information.

That’s why I don’t believe bookkeeping should simply be about getting transactions entered into QuickBooks. My job is to look at the bigger picture, ask questions when something doesn’t look right, and help make sure my clients can trust the numbers in front of them.

Accurate books. Better decisions. Stronger businesses.

08/05/2026

At some point, every business owner has to decide where their time is best spent.

If you're finding yourself staying up late categorizing transactions, avoiding your bookkeeping altogether, or feeling unsure about your numbers, it may be time to ask for help.

Here are a few signs:

✔️ You're behind on your bookkeeping.

✔️ Tax season always feels rushed or overwhelming.

✔️ You aren't confident your financial reports are accurate.

✔️ Bookkeeping is taking time away from serving your customers or growing your business.

✔️ You'd rather spend your evenings doing almost anything else.

Hiring a bookkeeper isn't about giving up control of your business, it's about gaining confidence in your financial information and freeing up your time to focus on what you do best.

Which of these resonates with you the most?

07/29/2026

Bookkeeping Myth #2: "If my bank account has money, my business must be doing well."

It's easy to judge the health of your business by looking at your bank balance but it doesn't tell the whole story.

For example:

• You may have outstanding bills that haven't been paid yet.

• A large tax payment could be coming due.

• A customer payment may have just been deposited, but it still needs to cover future expenses.

• You could even be profitable on paper while running short on cash or have plenty of cash while your business is actually losing money.

That's why I encourage business owners to look beyond their bank balance and regularly review their financial reports. They tell the complete story and help you make better business decisions.

Have you ever been surprised by your business finances even though your bank account looked healthy?

07/24/2026

A few minutes each month can save hours of stress later.

Running a business is busy enough without wondering if your finances are up to date.

Before closing out the month, I recommend taking just five minutes to check in on a few key items:

✔️ Are your transactions categorized?

✔️ Have your bank accounts been reconciled?

✔️ Have you reviewed your Profit & Loss Statement?

✔️ Are there any outstanding invoices that need attention?

✔️ Do you know how much cash your business has available?

You don't have to be a bookkeeping expert to build good financial habits. Small, consistent check-ins can help you catch issues early and feel more confident about where your business stands.

Which of these do you already do each month?

Address

216 15th Avenue W
Menomonie, WI
54751

Opening Hours

Monday	9am - 6pm
Tuesday	9am - 6pm
Wednesday	9am - 6pm
Thursday	9am - 6pm
Friday	9am - 6pm

Telephone

+17152338955

Website

http://www.kcolebookkeeping.com/

Alerts

Be the first to know and let us send you an email when KCole Bookkeeping & Small Business Consulting posts news and promotions. Your email address will not be used for any other purpose, and you can unsubscribe at any time.

Contact The Business

Send a message to KCole Bookkeeping & Small Business Consulting: