Fleming Accounting Solutions LLC

Fleming Accounting Solutions LLC Allowing owners freedom to manage their business without worrying over financials, payroll & taxes. READY TO LEARN MORE?

YOUR STRUGGLE: Managing the accounting side of your business can be a challenge. You know you need to get the right processes in place to increase your profits and cash flow, but you just don't have the time. HOW WE CAN HELP: We specialize in helping businesses of various sizes increase profits and cash flow through Outsourced Accounting/Tax Preparation services. We handle the accounting side of y

our business, allowing you to focus on handling your patients. Send us a message directly here on Facebook or visit our website at: www.flemingaccountingsolutions.com

08/11/2026

Don't Let Your Generosity Become Someone Else's Payday

When disasters strike or heartbreaking stories make the headlines, most of us want to help. Unfortunately, scammers know that too.

Every year, the IRS warns taxpayers about charitable giving scams, and this year is no exception. Fraudsters often take advantage of people's generosity by creating fake charities, collecting personal information, or promoting questionable tax schemes involving charitable donations.

Before making your next donation, here are a few simple steps to help protect yourself:

Verify the charity. Before donating, confirm that the organization is a qualified tax-exempt charity. Not every organization claiming to support a cause is eligible for tax-deductible donations.

Keep good records. Save receipts and documentation for both cash and non-cash donations. Good records are essential if you plan to claim a deduction.

Be cautious with donated property. If you're donating items such as artwork, collectibles, or other valuable assets, make sure they're valued accurately. Be wary of anyone promising inflated appraisals or claiming a donation can dramatically reduce your tax bill.

A good rule of thumb...

If a charitable opportunity seems too urgent, too good to be true, or comes with promises of unusually large tax savings, take a step back before moving forward.

The best charitable gifts are made with both your heart and a little due diligence.

A few extra minutes spent verifying an organization today can help ensure your contribution reaches the people who truly need it and help you avoid becoming the victim of a costly scam tomorrow.

08/06/2026

Life Changed This Year? Don't Forget Your Taxes Will Too.

Welcoming a new baby. Going through a divorce. Losing a loved one.

These are some of life's biggest milestones and while taxes may be the last thing on your mind during these moments, they can have a significant impact on your next tax return.

One of the most common misconceptions we see is that taxes only change when your income changes. In reality, many of life's major events can affect everything from your filing status and withholding to the tax credits and deductions you're eligible to claim.

Here are a few examples:

Birth or Adoption of a Child
Adding a new member to your family may open the door to valuable tax benefits, including the Child Tax Credit, Adoption Credit, or Child and Dependent Care Credit. Making sure both you and your child have the appropriate Social Security information in place is an important first step.

Divorce or Legal Separation
Changes in marital status often bring changes to tax responsibilities. Filing status, dependents, withholding, and eligibility for certain deductions and credits may all need to be revisited to avoid surprises at tax time.

Loss of a Spouse or Loved One
Losing someone is never easy, and handling tax matters can feel overwhelming. A final tax return generally must be filed for the deceased individual, reporting income earned through the date of death while also claiming any credits or deductions that still apply.

A Good Rule of Thumb
Whenever life changes, it's worth asking yourself one simple question:

"Does this change affect my taxes?"

Reviewing your tax withholding, updating your personal information, and keeping your records current throughout the year can help prevent unexpected tax bills or missed tax-saving opportunities when it's time to file.

Don't Wait Until Tax Season
Many tax issues are much easier and less stressful to address when they happen rather than months later during filing season.

If you've experienced a major life event this year and aren't sure how it could impact your taxes, now is a great time to ask. A quick conversation today with the tax experts at Fleming Accounting Solutions can help prevent confusion, missed opportunities, or costly surprises down the road.

Life changes. Your tax strategy should too.

08/04/2026

If you use the standard mileage method to deduct business driving or reimburse employees for business mileage, there's an important change for 2026 that shouldn't be overlooked.

The IRS has announced a mid-year increase to the optional standard mileage rates, effective July 1, 2026. While the rate increase itself is welcome news, it also creates a new challenge: 2026 now requires two different mileage rates.

The New 2026 Mileage Rates

For business mileage:

• January 1 - June 30, 2026: 72.5¢ per mile
• July 1 - December 31, 2026: 76¢ per mile

For medical and qualified moving mileage:

• January 1 - June 30, 2026: 20.5¢ per mile
• July 1 - December 31, 2026: 23.5¢ per mile

This is the first mid-year adjustment to the standard mileage rate since 2022.

Why This Matters
Many people are accustomed to applying one mileage rate for the entire calendar year. In 2026, that approach could result in an incorrect deduction or reimbursement calculation.

This change may affect:

• Small business owners and Schedule C filers
• Independent contractors and gig workers
• Real estate professionals
• Businesses reimbursing employees under an accountable plan

If your reimbursement policy automatically references the IRS standard mileage rate, now is a good time to review your process to ensure it reflects the new split-year rates.

A Simple Step That Can Prevent Bigger Problems

Mileage deductions are often overlooked because they seem straightforward. However, using the wrong rate, even unintentionally, can lead to inaccurate deductions, reimbursement discrepancies, and additional work when it's time to prepare tax returns.

Taking a few minutes now to update your mileage tracking and reimbursement procedures can help avoid unnecessary corrections later.

As always, if you're unsure how this change affects your business or your clients, it's worth reviewing your processes before year-end. A small adjustment today can save a lot of time and frustration during tax season. Still need assistance? Let’s chat today.

07/30/2026

Tax planning shouldn’t feel rushed, confusing, or limited to a single conversation once a year.

The strongest tax strategies are built through ongoing planning and small adjustments made throughout the year, not just at filing time.

Whether you’re a small business owner, self-employed, or managing growing personal finances, it’s important to work with a team that helps you:

• Plan ahead instead of reacting later
• Understand the impact of major financial decisions
• Identify opportunities before deadlines pass
• Feel confident about your overall tax strategy

Is your current process giving you the level of guidance and planning you need?

If not, our team is here to help you develop a new proactive approach.

07/28/2026

One thing most people don’t realize is that tax planning should be a collaborative process.

Your accountant or tax professional should help you understand why decisions are being made, not just send forms to sign once a year.

Good communication, proactive planning, and regular check-ins can make a significant difference over time, especially for small business owners and growing families.

If your current process leaves you with more questions than answers, let’s explore a different approach together.

07/23/2026

Receiving a tax refund doesn’t always mean your tax strategy is working in your favor. In many cases, it simply means you overpaid throughout the year.

Strong tax planning is less about chasing refunds and more about:
• Managing cash flow effectively
• Planning ahead for tax liabilities
• Structuring income and expenses strategically
• Making informed financial decisions year-round

Wondering whether there may be a more proactive approach for you to take? Let’s start a conversation that focuses on planning alongside preparation.

07/21/2026

Many people assume tax planning only happens during tax season but the biggest opportunities to reduce taxes usually happen before year-end.

A good tax strategy should help you:
• Understand upcoming tax obligations
• Plan for major financial decisions
• Identify available deductions and credits
• Avoid surprises at filing time

If you’ve finished tax season feeling unclear about your overall strategy, it may be worth reviewing whether your current process is truly proactive or simply reactive.

Our team enjoys helping clients create tax plans that support their long-term goals, not just complete returns once a year.

07/14/2026

Just Married? Don't Forget About Your Taxes

Wedding planning usually ends with the honeymoon but there are a few financial tasks that shouldn't wait until next tax season.

We often see newlyweds caught off guard by unexpected tax issues that could have been avoided with a little planning.

Here are a few simple steps to take after saying "I do":

Update your name. If you've changed your name, be sure to update it with the Social Security Administration. Your tax return must match their records to avoid processing delays.

Update your address. If you've moved, notify the IRS, your employer, financial institutions, and the post office so important tax documents reach you.

Review your tax withholding. Marriage can change your tax situation, especially if both spouses work. Updating your Form W-4 now can help prevent an unexpected tax bill or a large refund next year.

Understand your filing options. Your marital status on December 31 determines your filing status for the entire tax year. While filing jointly is often the better option, it's worth comparing both joint and separate returns to determine what works best for your situation.

Organize your records. Bringing together W-2s, 1099s, prior-year tax returns, and other important documents now will make tax season much less stressful.

Review available tax credits and deductions. Marriage may change your eligibility for certain tax benefits, making it worthwhile to review your options before filing.

Marriage is one of life's biggest milestones, and it's also a good opportunity to make sure your financial and tax plans are aligned.

A few small updates today can save time, reduce stress, and help you avoid surprises when it's time to file your return.

If you recently got married and have questions about how it may affect your taxes, we're always happy to help.

06/19/2026

Starting a Business? Don't Overlook These Important Tax and Compliance Steps

Starting a business is exciting, but amid the planning, branding, and growth goals, many entrepreneurs overlook one critical area: building the right foundation.

The decisions you make before your first sale can have a lasting impact on taxes, liability protection, compliance requirements, and future growth.

If you're thinking about starting a business, here are a few key items to address from the beginning:

Choose the Right Business Structure

Whether you operate as a sole proprietorship, partnership, corporation, or LLC, your business structure affects taxes, liability, and administrative requirements. There is no one-size-fits-all solution, so it's important to select the option that aligns with your goals and future plans.

Obtain an EIN

An Employer Identification Number (EIN) serves as the tax ID for your business. Many businesses need one, even if they do not have employees, and it is often required for banking, financing, and tax purposes.

Understand Your Tax Obligations

New business owners are often surprised by the number of taxes that may apply, including income tax, self-employment tax, payroll tax, sales tax, and estimated tax payments. Understanding these requirements early can help avoid costly surprises later.

Set Up Employee Documentation Properly

If you plan to hire employees, make sure your onboarding process includes required forms and documentation from day one to help maintain compliance.

Review State Requirements

Federal requirements are only part of the picture. Depending on your state, you may need business registrations, licenses, permits, sales tax accounts, or annual filings.

Many of the most expensive business mistakes are not operational; they are foundational.

Taking the time to properly structure your business, establish the right tax framework, and understand your compliance obligations can save significant time, money, and stress down the road.

The right setup today can make all the difference tomorrow. Still need some guidance? Let the professionals at Fleming Accounting Solutions help you get it right!

06/16/2026

Disaster Preparedness Isn't Just About Safety. It's About Protecting Your Financial Future

With hurricane season now underway, many individuals and business owners are reviewing their emergency plans. While hurricanes often receive the most attention, they are far from the only events that can disrupt your life, your business, and your financial records.

As tax and accounting professionals, we often help clients navigate the financial and tax implications of disasters after the fact. Unfortunately, many of the challenges they face could have been reduced, or avoided entirely, with a little preparation beforehand.

Disaster preparedness isn't just about protecting property. It's also about protecting your financial information, tax records, and ability to recover quickly.

A few simple steps can make a significant difference:
• Review your emergency preparedness plan each year.
• Create electronic copies of important documents and store them securely.
• Document your assets with photos, videos, and inventories.
• Understand the tax relief available following a federally declared disaster.

For business owners, preparation should also include reviewing access to:
• Accounting systems
• Payroll records
• Customer information
• Cybersecurity protections
• Business continuity plans

The ability to continue operating, or quickly resume operations, can have a major impact on recovery.

The most successful recovery plans are usually created long before a disaster occurs. Taking a few hours today to organize records, review insurance coverage, and update emergency plans can save countless hours of frustration and financial hardship later.

Our clients who recover most efficiently are almost always the ones who invested time in preparation beforehand.

A good disaster plan doesn't eliminate risk, but it can significantly reduce the financial impact when the unexpected occurs.

When was the last time you reviewed your disaster preparedness plan for both your family and your business?

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15767

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