BkKeepingpros

08/03/2026

www.BkKeepingPros.com YOUR ACCOUNTING PARTNER ON YOUR ROAD TO SUCCESS

08/01/2026

www.BkKeepingPros.com YOUR ACCOUNTING PARTNER ON YOUR ROAD TO SUCCESS!

08/01/2026

05/25/2026

03/14/2026

The path to starting a bookkeeping business: easy as the bookkeeping gurus claim?

Not that I want to be bearer of bad news. But I feel I must share my experience with so many that have gone and are currently going through the same issues I have been facing.

I am an accounting professional with many years of experience. I have a solid academic background in the field, including a bachelor's degree in public accounting and a Master of Business Administration with concentrations in finance and accounting. I have worked literally for decades in corporate finance and accounting, for companies of different sizes, from medium family owned to large multinationals. So, when it comes to finance & accounting, I am anything but rooky. Thus, you would say that I have a considerable advantage over other entrepreneurs trying to get started with their bookkeeping business either because they have much less experience or they do not have any experience at all.

Like many of them, I have engaged in attending webinars, listening to podcasts, and watching YouTube videos authored by the gurus. Their messages have a lot in common and, mainly, overemphasize how successful you could become starting a bookkeeping business in a relatively easy manner. Can you become successful with bookkeeping? You certainly can; this is true for virtually any professional activity and bookkeeping is not the exception. Is the path to success relatively easy? While a subjective evaluation, it is certainly not even close to the simplicity with which the gurus characterize it. Naturally, they are trying to sell as much “coaching” as they can. They have found that there is an even more profitable niche than bookkeeping itself, which is selling their coaching. Indeed, there are thousands of people trying to make a living in an economy in which jobs scarcity is prevailing.

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03/06/2026

The importance of accounting in a bad economy beyond compliance aspects

More entrepreneurs than you think fail the test against their own business’s best interest. The sales focus, which is of course the top priority, makes them miss the critical importance of accounting as a management tool. I know that I sound like a broken record, but I cannot stop yelling at the top of my lungs that accounting compliance role is the very least of its contributions to business success. Obviously, compliance is a fundamental aspect but, is this the most valuable function or contribution of accounting? The answer is a striking NO!

What do entrepreneurs often fail to realize:

1. Cash, the blood of the “business body”

Blood testing is basic and constantly monitored. Every primary care practitioner prescribes a blood test at least once a year. Why is this? Blood testing allows early disease detection & prevention, assessing organ function. monitoring treatment & medication and diagnosing infections conditions. In other words, blood testing can, and in many cases is, the difference between life and death.
I don’t believe any conscious entrepreneur would argue that cash is as important to business as blood is to human body. In a booming economy, profit is king. In a bad economy, cash is king. You can be profitable on paper but still go bankrupt because your cash is tied up in accounts receivable, inventory, or suffocating vendor payment terms. Sometimes small businesses mix personal with business expenses which is the easiest way to distort your business true profitability.
Having a clear notion of your burn rate, how long your "runway" is before you run out of cash is beyond essential, isn’t it?
Managing trade working capital, deciding which bills must be paid now and which can wait until the next "up" cycle, timely collection of accounts receivable, and strict control of inventory levels require daily attention. As an entrepreneur, you owe this to yourself.

2. Profitability concerns

When a bad economy temporarily threatens your customers and consequently your own business, damage control is fundamental. Adjusting costs to the challenging context allows you to weather the economic storm and make it to the next upturn. The uneducated entrepreneur will reactively apply the “chain saw” instead of using the financial analysis to cost cut strategically. You do not cut costs across the board, risking hurting the activities that generate your highest margins.
Your financial statements, coupled with the proper analysis, point out which products or services make money after all overhead is accounted for.
By the same token, the financial analysis reveals "hidden" costs, like underutilized subscriptions or inefficient supply chain routes, that go unnoticed when times are good.

3. Keep your credit access spotless

Your business creditworthiness can easily be harmed. In effect, when the economy shrinks, banks and investors tend to be caught by uneasiness and will demand clean, thorough, and accurate financial records, and understandably so. They stop lending based on "vibes" and start looking strictly at the data.

4. Financial planning

Nobody has a crystal ball; bad economies are unpredictable and accounting allows for sensitivity analysis and getting prepared to avoid nasty surprises. Modelling different scenarios like what if revenue drops another “x” %, vendor increase prices, supply chain or qualified labor are affected by any kind of disruptions are some examples of sensitivity analysis that drive healthy preparation.

5. Internal Controls

Checks and balances that prevent theft or double payments are always a must, especially when the business can least afford them.

In conclusion, do yourself a favor and take advantage of your accounting. It is the lowest hanging fruit.

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01/22/2026

Is the value of having proper bookkeeping in place underestimated?

Usually, small business entrepreneurs tend to see bookkeeping as no more than data entry, a compliance chore required for tax purposes. They miss that good bookkeeping is to say the least: business intelligence + cash-flow radar + stress reducer.

Here’s why the value of quality bookkeeping gets underestimated:

1. It’s invisible when it’s working
When books are clean, nothing feels “broken.” Owners don’t feel the need for proper bookkeeping until cash is suddenly tight, taxes are higher than expected, a loan gets denied, and/or the CPA starts asking questions.

Then bookkeeping suddenly becomes “urgent.”

2. They fail to see the real value, beyond compliance, advisory
Record keeping is a compliance need, though important, this is just a basic contribution to the business. A quality bookkeeping service is not just concerned with the compliance requirement. Specially as the business grows, bookkeeping is indispensable for
spotting cash leaks, managing trade working capital, flagging margin problems, showing what products/customers are profitable, tax planning possible, and a very long etcetera list.

3. Not perceived as an early-stage urgency
In the beginning, owners think that that they just need sales, and understandably so. However, as revenue flows and grows, poor financial visibility becomes one of the biggest growth brakes.

4. They see cost instead of Return On Investment
It is a common trap to see bookkeeping fees as just an expense more, not realizing that it actually plays a critical role in avoiding tax penalties and being a strategic tool to manage pricing, cash, Trade Working Capital, and obtaining financing.

In conclusion, quality bookkeeping pays for itself by preventing just one bad decision and by enabling efficient strategic management of the business.

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01/18/2026

What should you be looking for when looking for bookkeeping services?

The entrepreneurs’ most sought-after values of bookkeeping services are usually the following:

1. Accuracy – It is having confidence in your books being clean and fully reconciled for tax and compliance.
2. Proactiveness – Timely entries, reconciliations, and reporting, without the client having to chase updates.
3. Confidentiality – Discretion and professionality handling the client’s data.

Whether those are extremely important features, sometimes there is another value that small size business owners, and even some medium size businesses ones, neglect. When you have a full-blown business mindset, you will perceive bookkeeping as a fundamental partner. Quality advisory is a service that is as important as the above-mentioned ones, if not even more important.

As businesses grow, so does complexity. Advisory services play a critical role not only in issuing accurate and complete reports, the basic ones (e.g. Balance Sheet, Profit & Losses, Cash Flow), and the others (e.g. Receivables, Payables, KPI’s, ad-hoc reports), but also and more importantly help the entrepreneur interpret the information. The financial reports provide priceless insight into the current financial situation, the past performance, and when coupled with proper analysis, the business outlook.

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01/12/2026

Watching your business Cash Runway

The Cash Runway, CR, is especially important when a business is starting. Normally, a mature business will not be as concerned as a startup with the CR. In a mature and healthy business, the Cash Flow from Operations is significantly positive because the business is profitable and Trade Working Capital is efficiently managed. Always remember that profitability does not automatically translate into cash in the bank and cash in the bank is the ultimate purpose of the business reason for existence.

During its early ages the business is building the customer base, consolidating its market presence and growing sales. Typically, the cash will come more from the owner’s capital injection (Equity) and/or investors/lenders (Liabilities) rather than from the business’ operations. In this phase the CR becomes a metric that must be closely monitored.

The CR tells you how many months you can keep operating before you need more cash. In other words, how long you will survive with the cash you have in the bank if no additional cash is added either from the business own operations or from external sources. Let’s say you spend $35,000 every month and operations bring only $15,000 so you burn $20,000/month (net outflow). If you have $120,000 in the bank, you have enough “oxygen” to breath for another 6 months before you need more cash; therefore, your Cash Runway is 6.

Assuming that you have a sound business model and profitability is not a concern, management efforts will be essentially focused on growing sales and Trade Working Capital, TWC, efficiency. The larger the sales, the higher the profit and we must ensure that this profit becomes liquid and not only a nice-looking number in the P&L. Close attention to TWC management is critically important; be always ready to ask yourself and provide satisfactory answers to questions like:
• Are your collection terms in sync with your payment terms?
• Do you have a process in place to assess your customers’ financial health and credit worthiness?
• Is the collection function properly executed?
• Is the Accounts Receivable aging regularly reviewed?
• Is the inventory turnover reasonable?
• Are you efficiently leveraging your supplier payment terms?

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