KK Bookkeeping For Small Business

08/02/2026

“Myth 6: Bookkeeping can be done infrequently

Fact: Regular bookkeeping is essential for accurate financial management

Postponing bookkeeping tasks creates gaps in your financial records, making it harder to catch errors or identify trends. Regular bookkeeping ensures you’re always prepared to address issues proactively.”

https://cocountant.com/blog/bookkeeping/bookkeeping-service-facts-vs-myths/

It doesn’t really make sense to close our eyes and then complain when we trip over something we would have seen if we had just opened our eyes, right? Bookkeeping is the same. When you put off bookkeeping, missing something right in front of you isn’t a matter of “if”, it’s a matter of “when”… and then we have to figure out how long the problem as been going on, what impact it has made, and how much time it’s going to take to fix. Don’t close your eyes to your books just because it’s a tedious and not-so-fun task.

Discover the truth behind common bookkeeping myths and learn why professional bookkeeping is essential for small business success.

07/25/2026

Your profit and loss (P&L) statements are your financial scorecards, or your x-ray vision to see the health of your business.

What even is a P&L statement?
A report that shows you if your company made or lost money over any specified period of time. It shows if the total income amount was higher than the expenses incurred—also known as “the bottom line”. It helps you evaluate if the cost of your product or service makes sense and is profitable, helps you understand what your operational expenses are, and is a useful tool in tracking trends.

P&L statements aren’t just important for internal operations! Banks, lenders, and investors alike will want to review these statements, and they’ll also be helpful for your tax preparer. If you don’t have a bookkeeper to develop the report for you, consider picking one date mid month to complete the report for the previous month! This is definitely a report you’ll want to stay extra on top of.

07/17/2026

“Each month states make changes to rates and rules. To keep you ahead of these changes we have put together the following summary of rate and rule changes that will occur in QuickBooks Sales Tax this month. With many users doing business in more than one state, this summary will be sent each month so you are aware of changes that may affect your business transactions both inside and outside your state”.

https://qb.noticelp.intuit.com/index.php/email/emailWebview?email=NjY1LUVBUi02NDQAAAGjEKF6rhIb8jw7bBdsBhjpzrscKuRwvLFD47C7_LybyyQXfryc6x7HXc9EgJynztfRa-PvLi0wcThODbE_GfFwmUPy-3X0p_Me

For a clear breakdown of changes, follow the link and select the state(s) you do business in. Even though QuickBooks already accounts for these changes, which you will see in your invoices, it’s always good to stay in-the-know about specific changes to better understand how your business is or is not affected.

07/03/2026

It’s safe to say most, if not all business owners benefit from working with a reputable bookkeeper, but who REALLY needs one? Business owners who are actively involved in daily operations and beyond are most in need. Personal trainers, martial arts teachers, restaurant or coffee shop owners, beauty industry artists, etc., just don’t have the extra time in any given day to dedicate to maintaining clean books, and often these kinds of business owners really don’t like bookkeeping either. Some business owners feel perfectly comfortable managing their own books and they do it well enough that not working with a bookkeeper isn’t overly detrimental to their success. For those who don’t have time and/or really don’t like bookkeeping, hiring someone to do it for you will feel like the biggest relief and give you the chance to focus more attention on daily operations.

06/27/2026

Don’t forget to backup your data! Online bookkeeping programs often have automatic backup features, or scheduled backups to help protect your data. Many desktop versions don’t though, meaning you’ll need to manually back it up on a regular basis. Thanks to the evolution of technology, the odds of losing all data is low but still never zero. Accidents happen, whether it be an employee accidentally deleting data, someone misplacing their work laptop, or even full computer system crashes—we hope this isn’t a fate anyone faces but being prepared means having security if something does go wrong.

Before you close up the office tonight, or shut your work-from-home office door, backup your data!

06/22/2026

Taking the leap to start a business is exciting, empowering, and also… a little nerve-wracking. Even with mentorship from seasoned business owners, consulting services with experts in the field, and a team of people to support your dreams, there’s still so much to learn through experience. A stepping stone in that experience is funding! Where does the money to start a business even come from? Options might include self-funding, taking out a business loan, working with investors, applying for grants, or even leaning on crowd-sourcing. Depending on your business goals and the overall structure and nature of your new business, some of these options are going to be more accessible than others.

In Vancouver WA, there are a wealth of incredible financial resources available to help you fund your new business. To learn more, head to https://www.cityofvancouver.us/economic-prosperity-and-housing/business-funding-opportunities/ and explore your options, and share this with a friend who might be trying to get their foot in the door, too.

Access to capital is critical to any small business. The City of Vancouver recognizes that today's business owners are busy with staffing, inventory,

06/12/2026

Getting your quarterly estimated taxes paid on time and doing it without concern of drying out your cashflow can be a little tricky. From knowing what to do with your vouchers, where to send your payment, and even when they’re due, your bookkeeper and your tax accountant will have all the answers for you. While this may seem more up the alley of the accountant, your bookkeeper is who helps make sure you actually have the money to pay your taxes.
Business income often changes season to season, so preparing for those shifts takes strategy and a watchful eye, and that’s where your bookkeeper comes in. A well rounded team taking care of your financials helps ensure accuracy, timeliness, and that you carry less stress when those due dates are creeping up on you.

06/05/2026

Are you still taking the ole shoebox approach to receipt tracking? Do you find it time consuming and tedious to have to manually enter all your receipts into your bookkeeping software? Do you want a better solution?…

Receipt tracking apps might be your solution—a really simple and efficient one. Which one is best for you though? Not all tracking apps are created equally, and figuring out which one best supports your business might seem like it could be time consuming. To make your life as a business owner easier, Forbes has done some of the work for you! In the linked article, you’ll find some recommendations for highly reviewed receipt tracking apps with very clear breakdowns of cost, features, integration, and more.

If you’re tired of sorting through poorly organized receipts and are ready to try something new, check out the link below!

Compare and evaluate the best receipt scanning software of 2025.

05/24/2026

It's not a surprise to any business owner that not all payment processors are alike. While most often we're considering associated fees, another thing to consider is how or if the programs integrate well with accounting programs like Quickbooks. If you're a Quickbooks user you may find that platforms like Helcium, Square, Stripe, Shopify, Chase Payment Solutions, and a few others are easiest to use. You aren't limited to 3rd party processors though. Did you know that Quickbooks also has its own payment processor? Quickbooks Payments makes collecting payments, sending invoices, and utilizing other offered products nice and easy. If you're in the non-profit sector, these donation platforms also integrate seamlessly with Quickbooks: Bloomerang, Givebutter, Donorbox, and Neon One.

If you aren't quite sure which processor best suits your for-profit or non-profit company, set up a meeting with your bookkeeper to verify your options and figure out exactly what features you do and don't need for your business to thrive.

05/14/2026

Did you know verified nonprofits are eligible for discounted access to QuickBooks products through TechSoup, a nonprofit tech marketplace? This partnership make financial management tools more accessible and affordable. QuickBooks can help your non-profit accurately and efficiently accept and track donations, develop specialized reports, send out donation statements and thank you letters to donors, and so much more!

For more information about product specs and pricing, follow the link below:
https://quickbooks.intuit.com/industry/non-profits/

To speak with a local expert about product options and get questions answered specific to your needs, you can call 1(877)783-5932.

Simplify nonprofit fund accounting with QuickBooks. Effortlessly manage donations, grants, and finances with our trusted nonprofit accounting software.